VCU Volunteers

In partnership with VCU's offices of Environmental Health & Safety and Insurance & Risk Management, following is information and resources to help Personnel Administrators (PAs) manage university volunteers (a formal program was formerly managed by VCU Health). Please review the following to ensure that the volunteer completes the related forms and reviews information prior to being placed within the university:

  • Enter the volunteer’s information into the affiliate database (as you do for other affiliates) so he/she can obtain a VCUCard ID and VCU email address. See also the Affiliate User Guide under VCU HR Guidelines for more information. NOTE: There is a charge to the department for the volunteer to obtain a VCUCard ID, which is needed to obtain a VCU email address.
  • Review the Employee and Affiliate Identification Policy for affiliates, students, patients and visitors.
  • Determine what personal protective equipment (PPE) is needed for the volunteer.
  • Review with the volunteer and have him/her sign the Worker's Right to Know Statement. See also the VCU Worker's Right to Know brochure.
  • Ensure the volunteer is assigned a supervisor/contact person and is given a tour of the assigned facility.
  • Once the volunteer's work assignment is completed, obtain the individual's keys, ID and equipment.

Prior to providing volunteer services, all volunteers are required to:

  • Complete a VCU Volunteer Data Form (search under VCU HR forms).
  • Complete a Worker's Right to Know Statement.
  • Provide a completed VCU Health Form for Volunteers available on the forms section of this site, as well as the following immunization records for review by the PA (or designee) and VCU Employee Health Services:
    • If volunteering in labs with no animal contact:  
      • an up-to-date tetanus vaccination (i.e., within the past 10 years)
    • If volunteering and working with and around animals (species other than non-human primates, such as rodents, rabbits, etc.):
      • an up-to-date tetanus vaccination (i.e., within the past 10 years)
    • If volunteering and working with primates (monkeys):
      • Up-to-date tetanus vaccination (i.e., within the past 10 years)
      • Current tuberculin test (within past 30 days)
      • Two current documented doses of measles vaccine (MMR vaccine)
  • View and complete the online VCU Safety Awareness Orientation.