One VCU: Responsible Together
Returning to campus
When we return, things will look and feel different as we take necessary steps to protect the well-being of our community. Before returning, you will complete the employee training, and acknowledge successful training completion and personal compliance with safety protocols (log into Talent@VCU to access training). Managers will complete an additional training. Employees will sign attestation indicating training completion and personal compliance with safety protocols. Managers will sign an additional attestation indicating training completion and compliance with safety protocols.
Here is what is expected of you:
- Monitor your health daily. Testing will occur according to protocols.
- Wear a face covering or mask in common areas.
- Apply physical distance guidelines to all settings.
- Clean and disinfect personal and shared spaces before and after use. Cleaning supplies will be available in numerous locations.
- Report symptoms associated with COVID-19 to VCU Employee Health Services. A call center hotline will be available later in the summer.
- Employees who continue to telework will check in with managers regularly and provide ongoing reports/outcomes.
- Use leave for any periods with no work. Employees unable to work on-campus or continue working from home must take leave. Once leave balances are depleted, employees may take leave without pay (not to exceed one month).
Follow safety protocols including those regarding face coverings and masks, cleaning and disinfecting, and physical distancing. Employees will receive reminders for daily health monitoring. Managers will be notified after repeated non-compliance. Disciplinary action for employees up to and including termination will be used for a failure to comply with rules.
FAQ for employees
What is the daily health check survey?
Starting Monday, June 15 returning students and employees must complete a brief health survey each day. Per the One VCU: Responsible Together plan, these surveys are required and help monitor the overall health of the VCU community. VCU does not record or share any personal information. VCU only tracks if users do or do not respond.
How can I access the survey?
A reminder email will be sent to you daily, including weekends for those employees who work over the weekend. There is a link in the email to click on to access the survey, or you can access it directly at dailyhealth.vcu.edu.
Who will receive the daily health check surveys?
The daily health check survey is required for all designated employees, employees returning to work on campus, and hybrid-telework employees based on the date/phase they return to campus. Employees who continue to telework exclusively will be required to complete daily health surveys starting August 17. Clinical faculty who already complete a daily health check through VCU Health System will not receive the daily health survey from VCU.
Do I have to respond every day? Or just the days I work?
Employees must only respond on the days they are working. If employees are commuting to campus for work, the employee must complete the survey prior to arriving on campus. Employees are not required to respond if they are off from work or on approved leave. Students receiving the survey must respond daily, including weekends, when school is in session.
What about the days I’m working from home?
Employees must also respond on the days they are working from home (e.g., hybrid-telework employees who are only on campus one day each week, but work from home four days each week, must complete the health survey all five days). Employees who continue to telework exclusively will be required to complete daily health surveys starting August 17.
What should I do if I respond positively to the survey indicating that I have symptom(s) of COVID-19, and I am at home?
Stay home, notify your manager of your situation and notify Employee Health.
What should I do if I respond positively to the survey and I am at work, indicating that I have symptom(s) of COVID-19?
Notify your manager of your situation via email or phone, notify Employee Health by calling (804) 828-0584, and return home limiting contact with co-workers.
What happens if I don’t respond?
After three consecutive days of non-response to the survey, an automated reminder will be sent to you. HR Professionals and managers will have access to reports indicating whether employees are responding to the surveys. HR Professionals will work with managers to share these reports as necessary. Compliance follow-up will occur with employees who are not responding daily. Continued non-compliance with the requirement to complete the daily health survey will result in disciplinary action. There will be no disciplinary action connected to non-completion of the survey while an employee is out on approved leave.
What happens to my responses?
Your survey responses will not be stored nor will the information provided be accessible to others. VCU only tracks whether individuals respond.
Who do I contact if I have technical issues with the daily health survey?
I think I should be receiving the survey and I am not. Who should I contact?
You should contact your HR Professional if you are approved to be on campus and are not receiving the daily health survey. You should also check your spam folder to determine if there is a technical issue with the survey reaching your in-box.
Why must I wear a face covering?
Returning students, employees and visitors must wear face coverings in common spaces as noted in both the employee and student training. Face coverings are the principal means of preventing the spread of COVID-19 and are among the critical health and safety measures in VCU’s One VCU: Responsible Together plan.
When and where must I wear a face covering?
Face coverings are required at all times in VCU owned, operated and leased facilities, including building entry areas, classrooms, conference rooms, hallways, elevators and restrooms. This applies to all VCU employees as well as students, patients, vendors and visitors. An employee may remove their face covering in an office with at least six feet of distance to the nearest hallway if the door is closed. Employees may remove their face coverings to eat or drink but should maintain at least a six foot distance from others.
What is considered a face covering?
Face coverings include masks, bandanas, scarfs or any other cloth material that covers your nose and mouth. Face shields are not considered face coverings.
Can I wear a face shield instead of a mask or other face covering?
VCU community members may wear a face shield, however, a face covering (e.g., a mask) must also be worn. According to the CDC, face shields provide barrier protection to the face and are not meant to function as primary respiratory protection. If electing to wear a face shield, it must be used concurrently with a mask while in VCU public spaces.
What should I do/say to other community members who aren’t wearing a face covering or following safety guidelines?
If you feel comfortable gently reminding others who are not complying with this requirement to put on a face covering, you may do so. Otherwise, you should also talk to your manager or HR Professional and discuss with them your concerns. Failure to wear a face covering will result in disciplinary action.
What do I do if I have symptoms related to COVID-19 or if I test positive?
Employees must report COVID-19 positive tests and/or related symptoms to Employee Health, who will provide guidance related to next steps for health care and quarantining. Employees must also notify their manager and stay home. Students must report positive tests and/or related symptoms to Student Health Services.
If I am working from home, should I still notify my manager and Employee Health if I have symptoms related to COVID-19?