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      • Annual Report 2021
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      • Talent acquisition
        • Director of Finance-CHS
        • Associate Vice President for Finance and Operations (AVPFO)
        • Deputy Chief of Police
      • Recent placements
        • Best
        • Burnett
        • Davis
        • Ganser
        • Gensinger
        • Hart
        • Kidd
        • Magwaro
        • Milton
        • Nelson
        • Romanik
        • Saimre
        • Scott
        • Smith
        • Vermeer
        • Washington
      • Dual career program
      • Work with us
      • Employee spotlight
    • Hiring individuals with disabilities
    • Recruiting
    • Veterans
    • Why work at VCU?
  • New employees
    • Checklists
    • New employee orientation
    • New faculty resources
    • Your first day and beyond
    • Employee training and policy review
    • Remote new employee learning plan
  • Current employees
    • Benefits
      • A-Z list of benefits
        • Cardinal
        • Deferred compensation plan
        • Disability insurance
        • Flexible spending accounts
        • Health benefits
        • Life insurance
        • Long-term care insurance
        • Purchase of prior service
        • Retirement
          • Planning resources
          • Optional retirement plan
          • Virginia Retirement System
          • Individual counseling
        • Tax-deferred annuity and cash match programs
        • Tuition benefit
        • Unemployment compensation
        • Workers' compensation
          • FAQ's
          • Report an illness or injury
          • Contacts and resources
      • Faculty benefits
      • Clinical faculty benefits
      • University and Academic Professional benefits
      • Postdoctoral Employee benefits
      • Classified staff benefits
      • Adjunct and wage
      • Enroll in benefits
      • Changing your benefits
      • Benefits upon separation
      • Glossary of terms
      • Benefits FAQ
      • Contact Benefits
    • Call Me By My Name project
    • Career development
      • Career communities
        • Academic and Faculty Affairs career community
        • Career Development Collaborative career community
        • Communications career community
        • Community Engagement and Outreach career community
        • Development career community
        • Environmental Safety and Risk Management career community
        • Facilities Management career community
        • Finance and Procurement career community
        • General Administration career community
        • Health Sciences career community
        • HR career community
        • Information Technology career community
        • Leadership career community
        • Legal, Audit and Compliance career community
        • Library Services career community
        • Public Safety career community
        • Research career community
        • Student Services career community
      • Growing your career
      • Leadership development
      • Mentoring
      • Learning opportunities
      • Tuition benefit
      • Career development planning
    • Code of Conduct
    • Compensation
      • Bonuses
      • Deferring compensation as a lump sum (regular pay or a bonus)
      • Salary increase
    • Employee health
    • Employee relations
      • Contact Employee Relations
    • Employment verification
    • Great Place enrollment
      • FAQs
    • Flexible work arrangements
      • Location
    • Information systems
      • myVCU
      • Talent@VCU
      • VCU RealTime
    • Interfaith holiday calendar
    • Learning and development
      • Articles by LDOC team members
      • Leadership coaching connection
      • Learning opportunities
      • Telework learning opportunities
      • Events
    • Leave
      • University and Academic Professionals
      • Converting to a University and Academic Professional
      • Classified staff
      • Faculty
      • General leave policies
      • Postdoctoral Employee
    • Organizational effectiveness
    • Paydays and holidays
    • Payroll
    • Performance management
    • Recognition and awards
      • Annual Service Recognition Celebration
        • Service Recognition Celebration April 2022
        • Service Recognition Celebration March 2021
      • Distinguished faculty awards
      • Dorris Douglas Budd Award
      • Governor's Honor Awards
      • Great place, Great people
      • President's Awards for Professional and Administrative Distinction
      • Recognize a colleague
        • Recent recognitions
          • 2019 archive
          • 2018 archive
          • 2017 archive
          • 2016 archive
          • 2015 archive
    • Service and support tool
    • Timekeeping
    • Work/Life
      • Commonwealth of Virginia Campaign (CVC)
      • Community service
      • Employee discounts
        • Employee discount codes
      • Family resources
        • Adding to the family
        • Grief and loss
        • Working parents
      • Flu clinics
      • LGBT resources
      • Moving and relocation
  • Managers
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  • HR Support
  1. Human Resources
  2. Current employees
  3. Leave
  4. Converting to a University and Academic Professional
Conversion

Conversion: Upon election or conversion of existing VCU employees to the University and Academic Professionals employee group, existing annual, sick, personal and family leave balances are credited toward accrual rates under this section. However, sick leave balances for employees in the traditional sick leave program are preserved in a separate “bank” for future use. The traditional sick leave bank may be used for absences in excess of five work days for serious illness, injury or catastrophic or major chronic conditions which prevent the employee from performing the full duties of their position.

Opting in to new HR plan

Opting into the Great Place HR plan: Employees who elect to become University and Academic Professionals will:

  • Carry forward any unused leave from their current plan (annual, sick, personal and family if in Virginia Sickness and Disability Program, or annual leave if in the Traditional Sick Leave Plan). Traditional sick leave will be banked for future use.
  • Receive a pro-rated allocation of university leave based on the month they enter the new plan. The amount of new leave received will be based on current years of service. The employee will be granted the pro-rated leave amount up front. The employee does not have to wait until January 10th, the beginning of the new leave year, to accrue leave at a higher rate.
  • Leave for university employees is administered based on employee’s current leave plan. Employees who transition to university employee status with an active leave claim will remain on the leave plan under which the claim began. Employees will not be eligible for additional benefits related to their current claim when they transition into the new plan.
Leave comparison for Classified vs University and Academic Professional accrual

Leave comparison: Classified employees vs University and Academic Professionals leave accrual 

 

Classified staff in VSDP

Days (hours)

University and Academic

Professionals

Years of serviceAnnual leaveVSDP sick leaveVSDP family/personal leaveTotalTotal
0-3 12 (96) 8 (64) 4 (32) 24 (192)  28 (224) 
4 12 (96) 8 (64) 4 (32) 24 (192)   30 (240) 
5-6 15 (120) 9 (72) 4 (32) 28 (244)  30 (240) 
7-9 15 (120) 9 (72) 4 (32) 28 (244)   32 (256) 
10-14 18 (144) 10 (80) 5 (40) 33 (264)  34 (272) 
15-19 21 (168) 10 (80) 5 (40) 36 (288)  36 (288) 
20-24 24 (192) 10 (80) 5 (40) 39 (312)  40 (320) 
25+ 27 (216) 10 (80) 5 (40) 42 (336)  42 (336) 

 

  

Classified staff in Traditional Sick Leave Plan

Days (hours)

 

University and Academic

Professionals

 
Years of serviceAnnual leaveTraditional sick leaveTotalTotal
0-3 12 (96) 15 (120) 27 (216) 28 (244) 
4 12 (96) 15 (120) 27 (216) 30 (240) 
5-6 15 (120) 15 (120) 30 (240)  30 (240) 
7-9 15 (120) 15 (120) 30 (240)  32 (256) 
10-14 18 (144) 15 (120) 33 (264) 34 (272) 
15-19 21 (168) 15 (120) 36 (288)  36 (288) 
20-24 24 (192) 15 (120) 39 (312) 40 (320) 
25+ 27 (216) 15 (120) 42 (336) 42 (336) 
Leave comparison for Classified vs UAP carryover and payout

Leave comparison: Classified employees vs University and Academic Professionals leave carryover and payout 

 

Classified employees in VSDP

University and Academic Professionals 

 Years of service 

Annual leave

 carryover maximum 

Annual leave

 payout maximum 

Carryover payout maximum

prior to January 1, 2020

 Carryover payout maximum 

effective January 1, 2020 

0-3 24 (192) 24 (192) Unlimited 28 (224)
4 24 (192) 24 (192) Unlimited 30 (240) 
5-6 30 (240) 30 (240) Unlimited 30 (240) 
7-9 30 (240) 30 (240) Unlimited 32 (256)  
10-14 36 (288) 36 (288) Unlimited 34 (272)
15-19 42 (336) 36 (288) Unlimited 36 (288) 
20-24 48 (384) 42 (336) Unlimited 40 (320)
25+ 54 (432) 42 (336) Unlimited 42 (336)

 

 

Classified staff in Trasitional Sick Leave Program

 

 

University and Academic Professionals

 

Years of service

Annual leave carryover maximum

Traditional sick leave carryover maximum

Traditional sick leave payout maximum

Carryover payout maximum

prior to January 1, 2020

Carryover payout maximum 

effective January 1, 2020

0-3 24 (192) 24 (192) 25% of unused hours up to $5,000 Unlimited  28 (244) 
4 24 (192) 24 (192) 25% of unused hours up to $5,000 Unlimited   30 (240) 
5-6 30 (240)  30 (240) 25% of unused hours up to $5,000 Unlimited   30 (240) 
7-9 30 (240)  30 (240) 25% of unused hours up to $5,000 Unlimited   32 (256) 
10-14 36 (288) 36 (288) 25% of unused hours up to $5,000 Unlimited   34 (272) 
15-19 42 (336)  36 (288) 25% of unused hours up to $5,000 Unlimited   36 (288) 
20-24 48 (384) 42 (336)  25% of unused hours up to $5,000 Unlimited   40 (320) 
25+ 54 (432) 42 (336)  25% of unused hours up to $5,000 Unlimited   42 (336) 
Disability credits

Disability credits - former A&P Faculty only: The university leave plan does not impact disability credits. Employees with disability credits will have their balances maintained for future use. The disability credits may be used to supplement income replacement for absences under the Virginia Sickness and Disability Program (VSDP). Unused disability credits are not payable upon separation. Employees may opt to convert disability credits to additional Virginia Retirement System (VRS) Service credits upon separation from state employment. Unused disability credits for employees who transfer to another VSDP covered position outside of VCU may be transferred to the agency where the new position is located.

Disability credits - former Classified Employees only: The university leave plan does not impact disability credits. Employees with disability credits will have their balances maintained for future use. The disability credits may be used for absences to supplement income replacement for absences approved under the Virginia Sickness and Disability Program (VSDP). Twenty-five percent (25%) of any unused disability credits will be paid out upon separation up to a maximum of $5,000. Employees may opt to convert disability credits to additional VRS Service credits, in lieu of payment. Unused disability credits for employees who transfer to another VSDP-covered position outside of VCU are transferred to the agency where the new position is located, and not paid out by VCU.

  • University and Academic Professionals
  • Converting to a University and Academic Professional
  • Classified staff
  • Faculty
  • General leave policies
  • Postdoctoral Employee

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HR Welcome Center

The HR Welcome Center on Belvidere Street is a one-stop shop for HR-related questions and transactions.‌ Walk-ins are welcome Monday-Friday between 8:30 a.m. and 4:30 p.m.

Virginia Commonwealth University
Human Resources
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Richmond, VA 23284-2511
Email: askhr@vcu.edu

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