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  • COVID-19
    • Freeze
    • Return to campus
      • Sample scenario
    • Telework learning opportunities
    • Working parents
  • Careers at VCU
    • Executive search team
      • Executive search team services
      • Leadership searches
        • Director of sustainability
        • Director of finance
        • Provost and senior vice president for academic affairs
        • Director for adult and non-traditional student services
        • Senior associate dean, school of business
        • Director of admissions operations
        • Executive director, faculty human resources
        • Chief research information officer, school of medicine
        • Senior Curator
      • Recent placements
        • Associate dean of business and administration
        • Chief operating officer
        • Assistant vice president for capital assets and real estate
        • Director of parking and transportation
        • Director of planning and design
        • Executive director of academic HR
        • Presidential administrative specialist
        • Senior strategic writer
      • Work with us
    • Veterans
    • Hiring individuals with disabilities
    • Annual report
  • New employees
    • Checklists
    • New employee orientation
    • New faculty resources
    • Your first day and beyond
    • Employee training and policy review
    • Remote new employee learning plan
  • Current employees
    • Benefits
      • A-Z list of benefits
        • Deferred compensation plan
        • Disability insurance
        • Flexible spending accounts
        • Health benefits
          • Health coverage premium holiday
        • Life insurance
        • Long-term care insurance
        • Purchase of prior service
        • Retirement
          • Planning resources
          • Optional retirement plan
          • Virginia Retirement System
          • Individual counseling
        • Tax-deferred annuity and cash match programs
        • Tuition benefit
        • Unemployment compensation
        • Workers' compensation
          • FAQ's
          • Report an illness or injury
          • Contacts and resources
      • Faculty benefits
      • Clinical faculty benefits
      • University and Academic Professional benefits
      • Classified staff benefits
      • Adjunct, postdoc, wage
      • Enroll in benefits
      • Changing your benefits
      • Benefits upon separation
      • Glossary of terms
      • Forms and documents
      • Benefits FAQ
      • Contact Benefits
    • Career development
      • Career communities
        • Career Development Collaborative career community
        • Communications career community
        • Development career community
        • Finance and Procurement career community
        • HR career community
        • Information Technology career community
        • Leadership career community
        • Legal, Audit and Compliance career community
        • Library Services career community
        • Research career community
        • Student Services career community
      • Growing your career
      • Leadership development
      • Learning opportunities
      • Tuition benefit
      • Career development planning
    • Call Me By My Name project
    • Code of Conduct
    • Compensation (Pay)
    • Employee health
    • Employee relations
      • Contact Employee Relations
    • Employment verification
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      • University and Academic Professionals
      • Converting to a University and Academic Professional
      • Classified staff
      • Faculty 12-month
      • Faculty 9 and 10-month
      • Faculty 9, 10 and 12-month
      • General leave policies
    • Payroll
    • Performance management
    • Recognition and awards
      • Annual service recognition celebration
      • Distinguished faculty awards
      • Dorris Douglas Budd Award
      • Great place, Great people
      • Governor's awards
      • President's awards
      • Recognize a colleague
        • Recent recognitions
          • 2019 archive
          • 2018 archive
          • 2017 archive
          • 2016 archive
          • 2015 archive
    • Service and support tool
    • Timekeeping
    • Work/Life
      • Alternative work arrangements
      • CommonHealth and Wellness
      • Commonwealth of Virginia Campaign (CVC)
      • Community service
      • Employee discounts
        • Employee discount codes
      • Family resources
      • Financial fitness
      • Flu clinics
      • Grief and loss
      • LGBT resources
      • Moving and relocation
      • Tobacco cessation
      • Weight Watchers (WW)
      • Contact work, life and well-being
  • Managers and HR
  • Policies
  • Forms
  • Contact
    • HR departments and staff listing
    • HR contacts for schools and units
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  1. Human Resources
  2. Current employees
  3. Leave
  4. Converting to a University and Academic Professional
Conversion

Conversion: Upon election or conversion of existing VCU employees to the University and Academic Professionals employee group, existing annual, sick, personal and family leave balances are credited toward accrual rates under this section. However, sick leave balances for employees in the traditional sick leave program are preserved in a separate “bank” for future use. The traditional sick leave bank may be used for absences in excess of five work days for serious illness, injury or catastrophic or major chronic conditions which prevent the employee from performing the full duties of their position.

Opting in to new HR plan

Opting into the Great Place HR plan: Employees who elect to become University and Academic Professionals will:

  • Carry forward any unused leave from their current plan (annual, sick, personal and family if in Virginia Sickness and Disability Program, or annual leave if in the Traditional Sick Leave Plan). Traditional sick leave will be banked for future use.
  • Receive a pro-rated allocation of university leave based on the month they enter the new plan. The amount of new leave received will be based on current years of service. The employee will be granted the pro-rated leave amount up front. The employee does not have to wait until January 10th, the beginning of the new leave year, to accrue leave at a higher rate.
  • Leave for university employees is administered based on employee’s current leave plan. Employees who transition to university employee status with an active leave claim will remain on the leave plan under which the claim began. Employees will not be eligible for additional benefits related to their current claim when they transition into the new plan.
Leave comparison for Classified vs University and Academic Professional accrual

Leave comparison: Classified employees vs University and Academic Professionals leave accrual 

 

Classified staff in VSDP

Days (hours)

University and Academic

Professionals

Years of serviceAnnual leaveVSDP sick leaveVSDP family/personal leaveTotalTotal
0-3 12 (96) 8 (64) 4 (32) 24 (192)  28 (224) 
4 12 (96) 8 (64) 4 (32) 24 (192)   30 (240) 
5-6 15 (120) 9 (72) 4 (32) 28 (244)  30 (240) 
7-9 15 (120) 9 (72) 4 (32) 28 (244)   32 (256) 
10-14 18 (144) 10 (80) 5 (40) 33 (264)  34 (272) 
15-19 21 (168) 10 (80) 5 (40) 36 (288)  36 (288) 
20-24 24 (192) 10 (80) 5 (40) 39 (312)  40 (320) 
25+ 27 (216) 10 (80) 5 (40) 42 (336)  42 (336) 

 

  

Classified staff in Traditional Sick Leave Plan

Days (hours)

 

University and Academic

Professionals

 
Years of serviceAnnual leaveTraditional sick leaveTotalTotal
0-3 12 (96) 15 (120) 27 (216) 28 (244) 
4 12 (96) 15 (120) 27 (216) 30 (240) 
5-6 15 (120) 15 (120) 30 (240)  30 (240) 
7-9 15 (120) 15 (120) 30 (240)  32 (256) 
10-14 18 (144) 15 (120) 33 (264) 34 (272) 
15-19 21 (168) 15 (120) 36 (288)  36 (288) 
20-24 24 (192) 15 (120) 39 (312) 40 (320) 
25+ 27 (216) 15 (120) 42 (336) 42 (336) 
Leave comparison for Classified vs UAP carryover and payout

Leave comparison: Classified employees vs University and Academic Professionals leave carryover and payout 

 

Classified employees in VSDP

University and Academic Professionals 

 Years of service 

Annual leave

 carryover maximum 

Annual leave

 payout maximum 

Carryover payout maximum

prior to January 1, 2020

 Carryover payout maximum 

effective January 1, 2020 

0-3 24 (192) 24 (192) Unlimited 28 (224)
4 24 (192) 24 (192) Unlimited 30 (240) 
5-6 30 (240) 30 (240) Unlimited 30 (240) 
7-9 30 (240) 30 (240) Unlimited 32 (256)  
10-14 36 (288) 36 (288) Unlimited 34 (272)
15-19 42 (336) 36 (288) Unlimited 36 (288) 
20-24 48 (384) 42 (336) Unlimited 40 (320)
25+ 54 (432) 42 (336) Unlimited 42 (336)

 

 

Classified staff in Trasitional Sick Leave Program

 

 

University and Academic Professionals

 

Years of service

Annual leave carryover maximum

Traditional sick leave carryover maximum

Traditional sick leave payout maximum

Carryover payout maximum

prior to January 1, 2020

Carryover payout maximum 

effective January 1, 2020

0-3 24 (192) 24 (192) 25% of unused hours up to $5,000 Unlimited  28 (244) 
4 24 (192) 24 (192) 25% of unused hours up to $5,000 Unlimited   30 (240) 
5-6 30 (240)  30 (240) 25% of unused hours up to $5,000 Unlimited   30 (240) 
7-9 30 (240)  30 (240) 25% of unused hours up to $5,000 Unlimited   32 (256) 
10-14 36 (288) 36 (288) 25% of unused hours up to $5,000 Unlimited   34 (272) 
15-19 42 (336)  36 (288) 25% of unused hours up to $5,000 Unlimited   36 (288) 
20-24 48 (384) 42 (336)  25% of unused hours up to $5,000 Unlimited   40 (320) 
25+ 54 (432) 42 (336)  25% of unused hours up to $5,000 Unlimited   42 (336) 
Disability credits

Disability credits - former A&P Faculty only: The university leave plan does not impact disability credits. Employees with disability credits will have their balances maintained for future use. The disability credits may be used to supplement income replacement for absences under the Virginia Sickness and Disability Program (VSDP). Unused disability credits are not payable upon separation. Employees may opt to convert disability credits to additional Virginia Retirement System (VRS) Service credits upon separation from state employment. Unused disability credits for employees who transfer to another VSDP covered position outside of VCU may be transferred to the agency where the new position is located.

Disability credits - former Classified Employees only: The university leave plan does not impact disability credits. Employees with disability credits will have their balances maintained for future use. The disability credits may be used for absences to supplement income replacement for absences approved under the Virginia Sickness and Disability Program (VSDP). Twenty-five percent (25%) of any unused disability credits will be paid out upon separation up to a maximum of $5,000. Employees may opt to convert disability credits to additional VRS Service credits, in lieu of payment. Unused disability credits for employees who transfer to another VSDP-covered position outside of VCU are transferred to the agency where the new position is located, and not paid out by VCU.

  • University and Academic Professionals
  • Converting to a University and Academic Professional
  • Classified staff
  • Faculty 12-month
  • Faculty 9 and 10-month
  • Faculty 9, 10 and 12-month
  • General leave policies

Contact Human Resources

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HR Welcome Center

The HR Welcome Center on Belvidere Street is a one-stop shop for HR related questions and transactions.‌ Walk-ins are not accepted at this time. Please contact VCU HR through email at askhr@vcu.edu or call 804-828-0177 and we will be happy to assist you.

Virginia Commonwealth University
Human Resources
Lindsey House | 600 West Franklin Street | Box 842511
Richmond, VA 23284-2511
Email: askhr@vcu.edu

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