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  • COVID-19
    • Freeze
    • Return to campus
      • Sample scenario
    • Telework learning opportunities
    • Working parents
  • Careers at VCU
    • Executive search team
      • Executive search team services
      • Leadership searches
        • Director of sustainability
        • Provost and senior vice president for academic affairs
          • Meet the candidate
        • Senior associate dean, school of business
        • Director of admissions operations
        • Executive director, faculty human resources
        • Chief research information officer, school of medicine
        • Senior Curator
        • Lead development officer, school of the arts
        • Chief ethics and compliance officer
        • Senior associate dean of finance and administration, school of medicine
        • Director of enrollment research and evaluation
      • Recent placements
        • Associate dean of business and administration
        • Chief operating officer
        • Assistant vice president for capital assets and real estate
        • Director of parking and transportation
        • Director of planning and design
        • Presidential administrative specialist
        • Senior strategic writer
      • Work with us
    • Veterans
    • Hiring individuals with disabilities
    • Annual report
  • New employees
    • Checklists
    • New employee orientation
    • New faculty resources
    • Your first day and beyond
    • Employee training and policy review
    • Remote new employee learning plan
  • Current employees
    • Benefits
      • A-Z list of benefits
        • Deferred compensation plan
        • Disability insurance
        • Flexible spending accounts
        • Health benefits
          • Health coverage premium holiday
        • Life insurance
        • Long-term care insurance
        • Purchase of prior service
        • Retirement
          • Planning resources
          • Optional retirement plan
          • Virginia Retirement System
          • Individual counseling
        • Tax-deferred annuity and cash match programs
        • Tuition benefit
        • Unemployment compensation
        • Workers' compensation
          • FAQ's
          • Report an illness or injury
          • Contacts and resources
      • Faculty benefits
      • Clinical faculty benefits
      • University and Academic Professional benefits
      • Classified staff benefits
      • Adjunct, postdoc, wage
      • Enroll in benefits
      • Changing your benefits
      • Benefits upon separation
      • Glossary of terms
      • Forms and documents
      • Benefits FAQ
      • Contact Benefits
    • Call Me By My Name project
    • Career development
      • Career communities
        • Career Development Collaborative career community
        • Communications career community
        • Development career community
        • Finance and Procurement career community
        • HR career community
        • Information Technology career community
        • Leadership career community
        • Legal, Audit and Compliance career community
        • Library Services career community
        • Research career community
        • Student Services career community
      • Growing your career
      • Leadership development
      • Learning opportunities
      • Tuition benefit
      • Career development planning
    • Code of Conduct
    • Compensation (Pay)
    • Employee health
    • Employee relations
      • Contact Employee Relations
    • Employment verification
    • Great Place enrollment
      • FAQs
    • Information systems
      • myVCU
      • Talent@VCU
      • VCU RealTime
    • Interfaith holiday calendar
    • Learning and development
      • Learning opportunities
    • Leave
      • University and Academic Professionals
      • Converting to a University and Academic Professional
      • Classified staff
      • Faculty 12-month
      • Faculty 9 and 10-month
      • Faculty 9, 10 and 12-month
      • General leave policies
    • Paydays and holidays
    • Payroll
    • Performance management
    • Recognition and awards
      • Annual Service Recognition Celebration
        • Service Recognition Celebration March 2021
      • Distinguished faculty awards
      • Dorris Douglas Budd Award
      • Great place, Great people
      • Governor's awards
      • President's awards
      • Recognize a colleague
        • Recent recognitions
          • 2019 archive
          • 2018 archive
          • 2017 archive
          • 2016 archive
          • 2015 archive
    • Service and support tool
    • Timekeeping
    • Work/Life
      • Alternative work arrangements
      • CommonHealth and Wellness
      • Commonwealth of Virginia Campaign (CVC)
      • Community service
      • Employee discounts
        • Employee discount codes
      • Family resources
      • Financial fitness
      • Flu clinics
      • Grief and loss
      • LGBT resources
      • Moving and relocation
      • Tobacco cessation
      • Weight Watchers (WW)
      • Contact work, life and well-being
  • Managers and HR
  • Policies
  • Forms
  • Contact
    • HR departments and staff listing
    • HR contacts for schools and units
    • HR Advisory Committee
  1. Human Resources
  2. Current employees
  3. Leave
  4. Faculty 9, 10 and 12-month
VSDP

Virginia Sickness and Disability Program (VSDP): Faculty hired Jan. 1, 1999 and later, who participate in VRS are automatically enrolled in VSDP unless they opt out, in writing, within their first 60 days of employment.

Please note:

  • Faculty hired before Jan. 1, 1999 had an opportunity to enroll in the VSDP during the initial election period and subsequent election period in 2002. Faculty who participate in the VRS may have elected to participate in the VSDP
  • Faculty hired Jan. 1, 1999 and later, may choose the VSDP if they participate in the VRS
  • Part time faculty and faculty who participate in the VCU Optional Retirement Plan (ORP) are not eligible to participate in the VSDP

This leave provides employees with:

  • Sick leave and personal and family leave
  • Short-term disability income replacement (subject to approval):
    • Faculty need to meet a 1 year waiting period before non-work-related disabilities are covered
    • For faculty with less than 5 years of continuous VSDP coverage, income replacement is at 60 percent
    • For faculty with 5 or more years of continuous VSDP coverage, income replacement is at 100 percent, 80 percent and 60 percent, respectively, based on years of service, for up to 25 weeks beginning with the 8th calendar day of disability
  • Long-term disability income replacement (subject to approval) at 60 percent of salary beginning at the end of short-term disability and lasting to the end of the disability or until eligibility is met for unreduced VRS retirement

To use this benefit, the faculty member must complete the following steps:

  • Notify manager about the need for short-term disability
  • Request the short-term disability DocuSign form from their HR Professional/HR Associate
  • Request FMLA DocuSign forms from their HR Professional/HR Associate
  • Contact the third party administrator to submit a claim. The administrator is determined by the length of state service. Below is how to determine your third party administrator. If you:
    • Have more than 1 continuous year, or if covered by VSDP with less than 1 year of VSDP participation but it is a work related injury, contact VSDP’s short-term disability third party administrator: The Reed Group 1-877-928-7021
    • Are not covered by VSDP due to less than 1 year of state service, or are in VCU’s Optional Retirement Plan (ORP), contact the university’s short-term disability third party administrator: The Standard 1-800-378-2395.
    • Submit leave through VCU RealTime to cover the short-term disability waiting period. The first 5 working days are charged to the employee’s leave. If the claim is not approved within the 5 day time period, the employee may continue on leave until the claim is approved. If the claim is approved retroactively, the employee’s leave balance is credited for any days charged over the minimum 5 days required.

Faculty who enrolled in the VSDP during the initial enrollment period may have converted their existing sick leave balances to disability credits. They may use these credits to replace periods of less than 100 percent income while on short-term disability. VSDP claims that begin within 5 years of eligibility for unreduced VRS retirement, may continue for up to 5 years.

Sick leave

Sick Leave - Faculty may use sick leave for their own short-term illness or toward the waiting period for short-term disability benefits. Faculty may use up to 33 percent of their sick leave for a family illness covered by FMLA with the exception of 9 and 10 month faculty who require written approval from the Dean and VP of their school. Faculty accrue sick leave based on length of service. Sick leave accruals are credited at the beginning of the leave calendar year, and balances do not carry forward to the next year, and are not paid upon separation.

Following are sick leave accrual rates for full-time and part-time faculty:

Sick Leave Accrual Rates for Faculty

Up to 5 years of service

64 hours annually for .75 FTE or greater

32 hours annually for part time employees

5 to 10 years of service

72 hours annually for .75 FTE or greater

32 hours annually for part time employees

More than 10 years of service

80 hours annually for .75 FTE or greater

40 hours annually for part time employees

 *If hired July 10th or later, half of the annual amount is credited upon hire.

Personal and family leave

Personal and Family Leave - Faculty may use personal and family leave for absences due to family or personal illness, death of a family member or for other personal needs. Faculty accrue leave based on length of service, leave accruals are credited at the beginning of the leave calendar year, balances do not carry forward to the next year, and are not paid upon separation from employment.

Following are the personal and family leave accrual rates for faculty:

Personal and Family Leave Accrual Rates for Faculty

Up to 10 years of service

32 hours annually

More than 10 years of service

40 hours annually

                        *If hired July 10th or later, half of the annual amount is credited upon hire.

Pre-disciplinary leave

Pre-Disciplinary Leave: This leave is used to place faculty on leave during the due process or investigatory period. The faculty member’s annual or sick leave balances are not charged. 

Study research leave

Study-Research Leave: Tenured faculty are eligible to apply for this leave. Reference the Study-Research Leave Policy for additional details.

To use this benefit, the faculty member must complete the following steps:

  • Notify manager about the need for study-research leave
  • Request the study-research DocuSign form from their HR Professional/HR Associate
  • University and Academic Professionals
  • Converting to a University and Academic Professional
  • Classified staff
  • Faculty 12-month
  • Faculty 9 and 10-month
  • Faculty 9, 10 and 12-month
  • General leave policies

Contact Human Resources

Benefits | Communications | Compensation | Compliance |
Employee Relations | VCU HR forms | HR Consultants | Learning and Development | Operations | Policies | Work/Life |  | HR staff listing | VCUHealth

(804) 828-0177 (Voice)
(800) 828-1120 (TDD)
AA/EOE

HR Welcome Center

The HR Welcome Center on Belvidere Street is a one-stop shop for HR related questions and transactions.‌ Walk-ins are not accepted at this time. Please contact VCU HR through email at askhr@vcu.edu or call 804-828-0177 and we will be happy to assist you.

Virginia Commonwealth University
Human Resources
Lindsey House | 600 West Franklin Street | Box 842511
Richmond, VA 23284-2511
Email: askhr@vcu.edu

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