Probationary period

The probationary period offers the manager an opportunity to monitor and evaluate your suitability for the job. Also, it is an important time for you to decide if the position meets your needs.

All newly hired, or rehired, classified employees must serve 12-month probationary periods. Classified employees who transfer from other positions in the state system and who already have completed an initial 12 months of classified employment do not serve new probationary periods. Classified employees (for example, campus police officers or campus police dispatchers) who applied for positions that require satisfactory completion of mandated training programs with certifications must serve new probationary periods. These employees are notified of this requirement during the hiring process.

Setting performance expectations

Within 30 days of hire or rehire, the supervisor should develop and present a performance plan to you. Performance management is an important component of the probationary period as it improves communications, identifies performance problems, motivates by providing constructive feedback, develops employees and improves productivity.

The performance plan:

  • Identifies job elements based on a description of your position
  • Establishes performance expectations that reflect the requirements of the position
  • Establishes a developmental plan, if needed
Evaluating your progress

Supervisors should periodically review, discuss and document your progress toward meeting performance expectations. VCU Human Resources will provide the supervisor with a probationary progress review form‌ to complete at the end of your first six months of employment. The supervisor also may choose to conduct reviews at other intervals or as needed.

If you receive a rating of “unsatisfactory performer” on any progress review, the following options are available to the supervisor:

  • Counsel you on your performance and develop a plan for improvement
  • Extend the probationary period for an additional six months to further evaluate your progress
  • Negotiate your resignation or termination of employment

As a probationary employee, you may appeal your review rating through the following channels:

  • Talk with your supervisor
  • Discuss your concerns with the dean or department head
  • Contact VCU's Office for Institutional Equity at (804) 828-1347 if you have concerns about discriminatory actions
Completing your probationary period

The supervisor should notify you in writing when you successfully complete the probationary period. The supervisor may communicate this information by letter or on a probationary progress review form that indicates completion of the probationary period.

Failure to notify you about your probationary status will not delay the end of your probationary period.