Welcome to VCU! To help ensure a smooth transition into your new job, please complete all of the necessary new employee paperwork outlined below. Some of the new employee paperwork must be completed before you come to work or within your first week or month. Use the New Employee Paperwork Checklist (see VCU HR forms) to know what you must do and when. If you have questions, be sure to check with your personnel administrator.
We want all employees to have an exceptional experience at VCU. We hope you enjoy a long and rewarding career here. There is a lot to learn and do as a new employee and it's our job to guide you.
Learn about VCU’s culture before you arrive. Locate important information about required forms, employee benefits and life at VCU. You have many resources to help you prepare for your first day at work.
- Review communications and follow instructions provided by your department’s personnel administrator about completing employment eligibility documents.
- Use the New Employee Paperwork Checklist (under VCU HR forms) as your guide for employment paperwork and benefits information.
- Become familiar with your VCU health benefits by taking advantage of ALEX - our multimedia tool that describes faculty and staff benefits.
- Check in with your department! It is a good idea to confirm your arrival time, determine where to park, find out where to go and who will meet you on your first day at work.
- Learn about VCU by browsing the university’s website.
- Read about VCU’s core values and strategic plan by reviewing the Quest for Distinction.
- Find out more about the focus on diversity and equity at VCU.
- Jot down any questions you have about benefits, work expectations, personnel policies and practices, or the university. The first few day and weeks provide many learning opportunities, so be sure you inquire about things that are important to you.
Find out what you need to do and learn to be ready for your first day.
- Arrive on time.
- Submit all required paperwork and employment eligibility documentation to your department personnel administrator (PA). Use the New Employee Paperwork Checklist (under VCU HR forms) as your guide.
- Obtain a VCUCard ID with help from your Personnel Administrator (PA).
- Obtain a permit to park in university owned lots; contact the appropriate Parking Office. You will need to provide your license plate number in order to obtain the permit.
- Work with your department to gain access to email and VCU systems including VCU RealTime, the university's online timekeeping management system.
- Talk with your supervisor about your exemption status. Nonexempt employees are eligible for overtime pay or overtime leave and must therefore keep track and record all of their hours using VCU RealTime. Once you receive your eID, you can access VCU RealTime training online through Blackboard. Click "courses" and search "time."
- Complete the VCU Safety Awareness Orientation.
- Learn your way around campus by viewing campus maps.
- Meet with your supervisor to review your Employee Work Profile (EWP) and learn about the responsibilities and expectations for your position. Find out if there is training required for your new position. Is there a certain time frame during which this training must be completed? What projects will you be working on initially?
- Review and sign the Policy Checklist for New Hires (under VCU HR forms) so you can start learning about important VCU policies, procedures, guidelines and trainings.
- Learn how to maintain a safe and healthy environment at VCU and remember to sign up for VCU text alerts.
Start to get settled into life at VCU and remember the following:
- Attend New Employee Orientation and finalize your benefits enrollments.
- Complete the online Safety Awareness Orientation within the first 60 days of employment.
- Enroll in (or waive) healthcare benefits. Learn more about healthcare, dental, and employee assistance programs. Use the interactive Alex tool to help you compare plans and project annual expenses.
- Sign up for a Flexible Spending Account (FSA) to save money pretax for healthcare expenses. See the bottom of page 3 of the State Health Benefits Plan Enrollment form.
- Start saving for retirement. Participation in the Virginia Retirement System (VRS) is mandatory and 5% of your pretax income will be automatically contributed. This does not require any action. You are also encouraged to participate in one of VCU's retirement savings programs that are offered in addition to the VRS. Beginning 60 days from your start date, unless you choose to change your contributions or the vendor, a pretax contribution of $20/pay period will automatically be made from your paycheck to a TIAA account. Visit the retirement section under benefits for more information about plans and resources.
- Select a beneficiary (optional form for life insurance and VRS retirement benefits you may submit at any time).
- Enroll for voluntary long-term care insurance (if enrollment is completed within 60 days of hire date, no evidence of insurability is required).
- Enroll in the VRS Optional Group Life Insurance within 31 days of hire date to enroll without evidence of insurability.
- Work with your supervisor to set goals and priorities. Meet with your manager regularly to initiate coaching and performance feedback.
- Start taking advantage of VCU employee benefits:
- Go on a tour of VCU given by VCU Student Ambassadors.
- Learn about your new job. Meet your colleagues, find out about your department’s processes and systems as well as your department’s culture.
- Be aware of VCU’s holiday and payday schedules and be aware of VCU’s leave benefits.
- Stay healthy. Check out VCU’s gym memberships and other health and fitness opportunities.
- Check out work/life wellness resources that include financial and health workshops.
- Learn about VCU's Code of Conduct and University-wide Policies.
- Proactively schedule time to meet with your manager to have a 90 day performance conversation. Discuss and adjust your goals and priorities to keep them on track.
- Make sure you have completed required training.
- Be sure to stay up to date on the latest events going on at VCU
- Attend a VCU athletic event and cheer on the Rams!
- Identify an informal mentor to help you build your network and learn how to build trust with others across VCU. A mentor can also help you understand the organizational culture and politics at the university.
- Discuss career development and plans for the future with your manager. Explore taking classes at VCU and the benefit of the tuition waiver program.
- Recognize another employee for a job well done.
- Review the performance review process. Be prepared for your annual review and be ready to complete your self evaluation.