- Excess carry-forward leave (which was granted post-pandemic) will expire if not used on or before January 9, 2024. Employees can view their excess leave balance in eServices or myVCU.
The decision to close the VCU campus and to operate remotely due to inclement weather is made by university administration. Resources are listed below to guide schools/units for closures that impact designated and non-designated employees:
As an employment benefit, leave provides a way for faculty and staff to take approved time off from work for various reasons. Understanding your leave options will help you best prepare for any situation where you may need to use your leave such as vacation, illness, community service, or extended time away from work.
VCU provides various paid and unpaid leave options to assist eligible employees with managing their absences from work. VCU HR Leave Administration manages the university's leave programs and processes to ensure compliance with federal, state, and local regulations.
Your Leave Plan
Employees should reference the VCU Leave Guide for details on each type of leave as applicable to their employee class. The guide also contains guidance on requesting leave from your manager, timekeeping, general leave policies, leave accrual rates, employee responsibilities, and other commonly asked questions about leave.
For detailed information about your leave plan, contact your HR Professional.
Basic elements of leave plans for different employee classes are represented in the chart below. This information is presented in further detail in the VCU Leave Guide.
Employee types listed above may also be eligible for the following types of leave:
Read more about each of these types of leave in the VCU Leave Guide.
In general, managers should carefully consider approving the use of university leave before the employee earns (or accrues) it in order to avoid placing both the employee and VCU in the difficult position of requiring the employee to repay the university if separated. Managers should contact their HR Professional as soon as possible to discuss approval and use of university leave an employee has not yet earned which should be reviewed on a case-by-case basis, and for each pay period the employee continues to request the use of leave that an employee has not yet earned. There may be cases when the employee’s use of unaccrued leave is appropriate. However, these situations should always be reviewed by the manager with their HR Professional who will consult with the appropriate Central Human Resource departments for required guidance and actions.
Read more about ways to use your leave in the VCU Leave Guide.