Timekeeping

Instructions for timesheet entry can be found here.

VCU RealTime is the university's timekeeping management system. Employee training for VCU RealTime is available online. Log into Talent@VCU. After logging in, search for the course in the search box. Student may access the training through Canvas.

In VCU RealTime, employees may see more than one week displayed on the timesheet entry screen. This change can help ensure employees have the appropriate number of hours entered for each full week. Incomplete timesheets can impact payroll.

Wage/hourly and non-exempt employees are eligible to receive overtime pay or overtime leave at time-and-a-half and are therefore required to record actual work hours each day, as well as submit leave requests, using VCU RealTime. Exempt staff and faculty are required to use VCU RealTime to submit leave requests. Managers can also review, edit and approve hours worked and leave requests quickly. Learn more about the Fair Labor Standards Act which guides these university policies. Overtime pay or leave must be approved in advance by supervisors.

VCU RealTime logins

Employee login for VCU Real Time

VCU RealTime timekeeper login

VCU RealTime manager login

 

Inclement weather procedures 

The decision to close the VCU campus and to operate remotely due to inclement weather is made by university administration. University employees are notified by their supervisors or department heads about whether they are designated employees who are required to work their scheduled shifts during inclement weather. Closures impact designated and non-designated employees differently as outlined below. During an Inclement Weather event, Plans 1 and 2 below will be implemented frequently. Plan 3 will be implemented only in extreme circumstances. 

VCU inclement weather plans

Plan 1. VCU buildings on campus are closed and faculty and staff offices on campus are closed, but classes on the Monroe Park and MCV Campuses are held virtually, teleworking continues and the university operates remotely. Designated employees must report to work at the time established for the inclement weather incident.

Plan 2. All day classes on both the Monroe Park and MCV Campuses are delayed starting or closing early (a specified time – to be announced) and faculty and staff offices are delayed opening or closing early. The workday for teleworking faculty and staff begins without delay and does not end early. Designated employees must report to work at the time established for the inclement weather incident.

Plan 3. VCU campus is closed and all classes on the Monroe Park and MCV Campuses are canceled. Teleworking is canceled for all faculty and staff. Designated employees must report to work at the time established for the inclement weather incident.

  • Listen for announcements on major area radio and television stations. Note: No media announcement is made if VCU is open.
  • Check the VCU Alert website for current advisories.
  • Receive emergency text messages and emails.
  • Follow VCU on Twitter@VCUnews and Facebook@VCU.
  • Look for information on digital screens in major academic buildings and all residence halls on the Monroe Park and MCV Campuses.
  • MCV Campus schools may post additional information on school websites or hotlines
  • Enroll in VCU Parking and Transportation’s text service at www.parking.vcu.edu/news-and-alerts/text-service to stay informed of parking impacts, such as facility closings and relocations due to inclement weather or emergencies.

Special instructions

Separate announcements will be made for evening and Saturday classes.

Personnel who work outside the day shift: All designated employees on shifts following a closing or late opening must report to work as scheduled unless additional announcements are made for their particular shifts.

Parking assignments during inclement weather closings: All VCU faculty, staff and students who are not working remotely during the pandemic and who hold valid parking decals for VCU decks should continue to use their assigned decks. For updates on lot clearings and alternate parking locations, as applicable, VCU faculty, staff and students who hold valid parking decals for VCU surface lots should visit the Parking and Transportation website for updates. 

When inclement weather or other emergency conditions cause one campus to remain open while another closes, employees follow the instructions that affect the campus on which they are housed or to which they primarily report. If classes are in session on a particular campus, offices are also open.

Late opening and closing announcements for state government do not apply to VCU. A separate announcement will be made about VCU's operating status. 

VCU Health System

VCU Health System (VCUHS) team members have a separate inclement weather plan. Call the VCUHS inclement weather line 628-SNOW or refer to the VCU Alert page at alert.vcu.edu for current information regarding the health system’s status during inclement weather.