Employees who gave electronic consent (e-consent) to receive their Form W-2 digitally are now able to log in to VCU eServices and view the statement.
Campus Box 842511
- 2020 Timekeeping and payroll processing schedule
- 2019 Timekeeping and payroll processing schedule
- 2018 Timekeeping and payroll processing schedule
Changes to Federal Income Tax Withholding will be reflected beginning with February 16, 2018 paychecks. Employees with specific questions related to personal tax liability should seek advice from tax professionals. Additional information is available from the IRS, including a withholding calculator. VCU’s payroll system has been updated to reflect the following changes:
- The flat tax rate on supplemental wages up to $1 Million has been changed from 25% to 22%.
- The annual amount to add to a nonresident alien’s taxable wages prior to calculating withholding has been increased from $2,300 to $7,850.
- The withholding allowance per exemption has been increased from $4,050 to $4,150 (annually).
- The Single (including Head of Household) and Married tax tables have changed.
Tax changes and moving expenses
Please note that due to the recent tax changes (see Tax Cuts and Jobs Act) moving and relocation expenses paid by VCU on behalf of an employee must be reported as part of the employee's gross income. These expenses are subject to tax withholding.
Direct deposit is a condition of employment for all university employees paid by VCU Payroll Services, as mandated by the Virginia Department of Accounts (which will assess fines for paper checks). Direct deposit promotes automation and streamlining efficiencies by offering employees faster access to their pay and the additional security, convenience and flexibility of electronic banking. If you do not currently have an account at a financial institution, you must obtain one in order to meet this condition of employment. Otherwise, there will be a delay in receiving your paycheck. Please contact VCU Payroll at email@example.com to access the direct deposit form.
Log into the myVCU portal and click "eServices/VCU Self Service" for information about your pay including payment method, gross pay, net pay, and deduction information. Direct deposit should become effective the next available pay period after VCU Payroll receives your completed authorization form.
For fast, safe and easy access to your W-2 statement online, you must give your eConsent (you only need to give this once, not every year). Employees who do not give their eConsent will be mailed a paper copy of their W-2 statement by the end of January (to comply with federal law). You can give your eConsent at any time -- even after your paper W-2 statement has been mailed.
- Log on to the myVCU Portal and click on “eServices/VCU Self Service.”
Forgot your VCU eID or password? Contact the VCU Technology Services helpIT Center at (804) 828-2227, email helpIT@vcu.edu or access online support.
Watch this video for help with signing up.
- Click the “Employee” tab; then click on “Tax Forms, Electronic W-2 Earnings Statement” and select the year.
Got questions about your W-2? Contact VCU Payroll Services at (804) 828-0740 or firstname.lastname@example.org.
For those who do not give their eConsent, paper copies of the W-2 statement will be mailed no later than the last day of January (to comply with federal law) to the home address listed in the Banner system. For more information about tax forms, see the explanation of W-2 box amounts.