Payroll Services
Explore the information below for VCU payroll, recent updates, and additional resources.
View the 2023 timekeeping and payroll processing schedule (PDF)
Payday and holiday calendar
Visit the paydays and holidays section for the calendar and dates for previous, current and future years.
Mileage rates
Looking for mileage rates? Visit the IRS website to see the latest updates on mileage rates for the current year.
2022 updates (for 2021 tax year)
- Electronic W-2 statements available: VCU employees who have given their eConsent may view and print their 2020 W-2 statements online. Log on to VCU e-services. Click the "Employee" tab, followed by "Tax Forms, Electronic W-2 Earnings Statement." Consent remains in effect until revoked by the employee. For more information, contact VCU Payroll at payroll@vcu.edu. See the explanation of explanation of W-2 box amounts for 2020 tax year (PDF).
- For student tax information, see the student tax guide.
- Direct deposit: Electronic payment is a condition of employment for all university employees paid by VCU Payroll Services, as mandated by the Virginia Department of Accounts (which will assess fines for paper checks). An employee can provide banking information to be set up for direct deposit. Direct deposit promotes automation and streamlining efficiencies by offering employees faster access to their pay and the additional security, convenience and flexibility of electronic banking. If an employee is not able to set up or maintain a direct deposit account, the employee will be paid via a prepaid debit card. Please contact VCU Payroll at payroll@vcu.edu to access the direct deposit form or in the event that you are not able to maintain a direct deposit account. Log into the myVCU portal and click "eServices/VCU Self Service" for information about your pay including payment method, gross pay, net pay, and deduction information. Direct deposit should become effective the next available pay period after VCU Payroll receives your completed authorization form.
- View the prepaid card fee schedule (PDF). Please note these fees may change from time to time.
2021 updates (for 2020 tax year)
Electronic W-2 statements available: VCU employees who have given their eConsent may view and print their 2020 W-2 statements online. Log on to VCU e-services. Click the "Employee" tab, followed by "Tax Forms, Electronic W-2 Earnings Statement." Consent remains in effect until revoked by the employee. For more information, contact VCU Payroll at payroll@vcu.edu. See the explanation of W-2 box amounts for 2020 tax year (PDF)
2020 updates (for 2019 tax year)
Direct deposit: Direct deposit is a condition of employment for all university employees paid by VCU Payroll Services, as mandated by the Virginia Department of Accounts (which will assess fines for paper checks). Direct deposit promotes automation and streamlining efficiencies by offering employees faster access to their pay and the additional security, convenience and flexibility of electronic banking. If you do not currently have an account at a financial institution, you must obtain one in order to meet this condition of employment. Otherwise, there will be a delay in receiving your paycheck. Please contact VCU Payroll at payroll@vcu.edu to access the direct deposit form.
Log into the myVCU portal and click "eServices/VCU Self Service" for information about your pay including payment method, gross pay, net pay, and deduction information. Direct deposit should become effective the next available pay period after VCU Payroll receives your completed authorization form.
Electronic W-2 statements available: VCU employees who have given their eConsent may view and print their 2019 W-2 statements online. Log on to eServices. Click the "Employee" tab, followed by "Tax Forms, Electronic W-2 Earnings Statement." Consent remains in effect until revoked by the employee. For more information, contact VCU Payroll at payroll@vcu.edu. For those who do not give their eConsent, paper copies of the W-2 statement will be mailed no later than the last day of January (to comply with federal law) to the home address listed in the Banner system. For more information about tax forms, see the explanation of W-2 box amounts for 2019 tax year (PDF).
Contact Payroll
Campus Box 842044 (804) 828-0740 phone (804) 828-3200 fax